Invitations · Replies · Rosters
RSVP-Pro invites your members, takes their answers online, counts the meals, tracks the guests and keeps the roster — so nobody is chasing replies the night before.
Full app · No time limit · Your data stays on your computer
Built for any group that has to know who's coming
What it does
Write the invitation once. Every member gets it addressed to them, with their own reply link. No mail-merge, no service to subscribe to.
Yes, no, meal choice, a guest and the kids — in about fifteen seconds. No app to install and no account to create.
Head count, meal counts, guests and call-ins, updated as answers arrive. On the night, any PC at the door becomes the check-in station — and a printed sheet is there if you want one in reserve.
The old way
It's Thursday, and the caterer wants a number by five.
Eleven replies came by email. Four came by text, to two different phones. Somebody told you in the parking lot. Two people said "probably." One is bringing a guest, and you're fairly sure a second one is too.
The roster is a spreadsheet that three people have edited since January, and the only copy of last month's attendance is a sign-in sheet in a folder in somebody's car.
So you count it twice, guess high, and pay for eight dinners nobody eats.
The number should already be on your screen.
The main screen
The roster on the left, the member you're working on in the middle, and the numbers you keep getting asked for on the right. No tabs to hunt through, no second window, nothing hidden three menus deep.
Two modes, one screen. Before the meeting you're collecting answers; the night of it you're checking people in. Nothing else moves.
Start typing a name and the list narrows to it. Mark them attending without leaving the keyboard.
Every change updates the counts as you make it — including the ones arriving from members' phones.
Each month is a plain spreadsheet file on your own computer. Nothing is locked inside the app and nothing is held hostage in a cloud.
Remote RSVP
You send the invitation from inside RSVP-Pro. Every member gets a link that already knows who they are — no login, no password, no app.
They tap Yes or No, pick a meal, add a guest, and they're finished. The next time you open the roster, their answer is in it.
Members who don't do email are still one keystroke for you — mark them Call-in as they phone, and they're counted the same as everyone else.
Beyond the head count
Most of the work around a meeting isn't the meeting. It's everything you have to ask people before and after it.
Name the meal choices, allow more than one, decide whether guests and children are welcome, then push it out. Every month stands on its own, so next month's setup never disturbs the one you just ran.
Print the code on the flyer or the table tent. A visitor scans it, fills in their own name and contact details, and lands in your list — correctly spelled, because they typed it. Set how long the form stays open.
Attach questions to the meeting and collect the answers with the RSVPs — ratings, choices, and room for a comment. Results come back to your desktop, ready to hand the board.
Offer a handful of dates and times, let the committee mark what they can make, and read the winner off the tally. Old dates clear themselves out when you set up the next one.
Roster management
One master list of everyone you have. One roster per meeting, drawn from it. Import your existing membership export — the columns don't have to be in any particular order, and it will sort out nicknames, middle names and suffixes on the way in.
When the membership office sends an updated file, merge it. New members come in, changed details update, and anyone marked as no longer with you is retired quietly from the active list.
Every month is saved as its own file in your own folder. Back it up, email it, open it in Excel — it's your roster.
Filterable email
The mail goes out from your own address, through your own email account. Pick who gets it by filtering the roster — everyone, only the people who haven't answered, only the ones who said yes, only the visitors.
The Stat Box
Whose birthday it is this month. Whose dues have lapsed. Who's gone west. Who's visiting tonight and which hangar they came from. One button each, on the same screen as the roster — and one that puts the whole announcement on the phone in the presenter's hand.
The presenter's phone, on the room's own network
No Wi-Fi in the room? Full Screen puts the same report on the monitor in large type — big enough to read across the table, or to photograph on the way to the microphone.
Reports
Attendance builds itself, meeting after meeting. Ask it across any range of months and it will tell you what your board keeps guessing at.
A Y in every month somebody showed up, a running total on the end, and a blank row for the member nobody has seen since spring. Four ways of looking at the same record.
Twelve years of sign-in sheets in a spreadsheet, or an old attendance file nobody can open any more — bring it in. Names are matched against your master list and anything that doesn't match is shown to you rather than guessed at. Each imported month becomes a real roster you can open, edit and report on, same as one you ran yourself.
A printable directory, birthdays by month, and dues expiry with the ones that have lapsed marked plainly.
Every report saves to a spreadsheet with one button — for the newsletter, the treasurer, or the annual report.
Several groups, one app
The club, the banquet, the wedding and the VBS week.
If you run more than one thing, you don't need more than one program. Each group keeps its own members, its own invitations and its own history, in its own folder — and you move between them without importing, exporting, or starting over.
Event planners run a client per folder. Churches run a program per folder. A club runs the monthly dinner in one and the annual banquet in another, at the same time, without either one touching the other.
More than one person can help, too — the same roster works from more than one computer.
The demo is the full application. Set up a fictitious club, import the sample members, send yourself an invitation, answer it on your own phone, and load the roster to watch your reply arrive. Everything works. Nothing expires.
For the demo, use an agency code of your initials plus your ZIP — JTD12345. Your real code stays reserved for when you go live.
RSVP-Pro Plus
Everything on this page is in RSVP-Pro. Plus is for the people running more than one thing at once.
Run several events side by side instead of one meeting a month — the monthly dinner, the annual banquet and next spring's fly-in, each with its own roster, invitations, meals and history, all open at the same time.
Each event carries its own venue and address, printed on the invitation and on the page your members open when they reply.
A different sign-up code for every event — and every location. Whoever scans the code on the table tent lands in that event's list, not last month's.
Offer a handful of dates and times, let the committee mark what they can make, and read the winning night off the tally.
Share the same rosters across several computers, so the secretary and the meal chairman aren't waiting on each other.