The old way

It's 9:40am and someone's mother is asking you where her son is.

Your finish-line volunteer has a clipboard. Your Parkway tent has a different clipboard. The reunion tent has a third one, two hours out of date.

Cell coverage buckled at 7am, when fifteen thousand runners and their families arrived in the same few blocks and every phone reached for the same tower.

So somebody keys a radio and starts shouting bib numbers, trying to out-shout the band.

There's a better way to do this.

What it does

Three things,
done well.

CHECK IN

Type a bib. Hit a button.

That's the whole interaction. A volunteer who arrived at 5:45am learns it in ninety seconds, in the cold, with a line forming.

SYNC

Every station knows.

A check-in at the finish line lands at every other tent within seconds — carried by a private radio mesh RacerTrak brings with it.

ANSWER

"Where is bib 1023?"

Any station. Any time. Answered in two seconds, without keying a radio or trying to out-shout the band.

The difference

It brings its
own network.

Every other option assumes you can count on the network. Then the crowd arrives, fifteen thousand phones reach for the same tower, and coverage is strained to the breaking point at exactly the moment you need it.

RacerTrak runs on long-range radio. Your tents talk to each other on a private, encrypted channel that belongs to you and nobody else.

00No internet. None. Not for setup, not on race day.
00No cell service. Doesn't touch it, doesn't miss it.
00No venue Wi-Fi, no hotspots, no contracts.
∞Kilometers of range, not meters — and repeaters carry it further.

The only thing you plug in is a radio the size of a deck of cards — about $30 per station.

On race day

Built for the people
actually using it.

Your volunteers are not IT professionals. They showed up before dawn. RacerTrak is built for that person.

The RacerTrak main screen at the Info tent: a runner list showing bib number,
name, age, tent and check-in time; a Runner Detail panel; Tent Chat messages
between stations; and the sync health dots showing every station in agreement. — The Info tent, mid-race. Every station is seeing this same list.

Roster

One list, every tent

Import from Excel once. Every station works from the same roster and stays in sync on its own.

Find them by name

Type JO,C and get Jones, Charles. Because the runner who lost their bib is still standing in front of you.

Chat

Message the other tents

Built-in Chat, on the same radio, on the same screen. No second handheld to carry, no channel to fumble for.

Phone

Walk your tent

A busy operator can't stay seated at a laptop, with people coming and going. Open a checklist of the runners at that tent on any phone and verify who's actually still there.

Health

Know you're in sync

A row of dots says every station agrees. You'll see a problem coming before it becomes one.

Coverage

Find the dead spot on a Tuesday

Map your own radio coverage before the event and see exactly where you need a repeater — not on race morning.

When things go wrong

Every station is a backup.

Each one keeps a complete copy of the roster on its own laptop. There is no server to go down and no cloud to lose.

If a radio drops out, that station keeps checking runners in — and catches up automatically the moment it's back. If a laptop dies altogether, every other station still has everything.

The worst thing that happens is you finish the event on the laptop next to you.

Proof

It's already done this
for real.

RacerTrak ran the Boilermaker Road Race in Utica, New York — 15,000+ runners, 2,000 volunteers, four tents and a command center — on its own radio mesh, never once depending on the internet or on cell coverage that was strained to the breaking point.

Every tent stayed in sync. Every operator kept using it.

“A remarkable game changer from how we used to do it”
— James, Brewery Tent Communications Volunteer, Boilermaker

The clipboard
has had a good run.

RacerTrak ships with a demo roster of fictitious runners. Install it, import them, and run a complete event on one laptop — every feature, no radios, no time limit. Train your volunteers on it. Show your committee. Try to break it.

Download RacerTrak Questions?

Three things,done well.