Runner check-in over private radio
Every runneraccounted for.Even withno signal.
RacerTrak tracks runners in and out of every tent at your event — over its own private radio network. No internet. No cell service. Nothing to rent, book, or pray for.
Free demo · Full app · No time limit
Proven at the Boilermaker Road Race · Utica, New York
The old way
It's 9:40am and someone's mother is asking you where her son is.
Your finish-line volunteer has a clipboard. Your Parkway tent has a different clipboard. The reunion tent has a third one, two hours out of date.
Cell coverage buckled at 7am, when fifteen thousand runners and their families arrived in the same few blocks and every phone reached for the same tower.
So somebody keys a radio and starts shouting bib numbers, trying to out-shout the band.
There's a better way to do this.
What it does
Three things,
done well.
Type a bib. Hit a button.
That's the whole interaction. A volunteer who arrived at 5:45am learns it in ninety seconds, in the cold, with a line forming.
Every station knows.
A check-in at the finish line lands at every other tent within seconds — carried by a private radio mesh RacerTrak brings with it.
"Where is bib 1023?"
Any station. Any time. Answered in two seconds, without keying a radio or trying to out-shout the band.
The difference
It brings its
own network.
Every other option assumes you can count on the network. Then the crowd arrives, fifteen thousand phones reach for the same tower, and coverage is strained to the breaking point at exactly the moment you need it.
RacerTrak runs on long-range radio. Your tents talk to each other on a private, encrypted channel that belongs to you and nobody else.
- 00No internet. None. Not for setup, not on race day.
- 00No cell service. Doesn't touch it, doesn't miss it.
- 00No venue Wi-Fi, no hotspots, no contracts.
- ∞Kilometers of range, not meters — and repeaters carry it further.
The only thing you plug in is a radio the size of a deck of cards — about $30 per station.
On race day
Built for the people
actually using it.
Your volunteers are not IT professionals. They showed up before dawn. RacerTrak is built for that person.
One list, every tent
Import from Excel once. Every station works from the same roster and stays in sync on its own.
Find them by name
Type JO,C and get Jones, Charles. Because the runner who lost their bib is still standing in front of you.
Message the other tents
Built-in Chat, on the same radio, on the same screen. No second handheld to carry, no channel to fumble for.
Walk your tent
A busy operator can't stay seated at a laptop, with people coming and going. Open a checklist of the runners at that tent on any phone and verify who's actually still there.
Know you're in sync
A row of dots says every station agrees. You'll see a problem coming before it becomes one.
Find the dead spot on a Tuesday
Map your own radio coverage before the event and see exactly where you need a repeater — not on race morning.
When things go wrong
Every station is a backup.
Each one keeps a complete copy of the roster on its own laptop. There is no server to go down and no cloud to lose.
If a radio drops out, that station keeps checking runners in — and catches up automatically the moment it's back. If a laptop dies altogether, every other station still has everything.
The worst thing that happens is you finish the event on the laptop next to you.
Proof
It's already done this
for real.
RacerTrak ran the Boilermaker Road Race in Utica, New York — 15,000+ runners, 2,000 volunteers, four tents and a command center — on its own radio mesh, never once depending on the internet or on cell coverage that was strained to the breaking point.
Every tent stayed in sync. Every operator kept using it.
“A remarkable game changer from how we used to do it”
— James, Brewery Tent Communications Volunteer, Boilermaker
The clipboard
has had a good run.
RacerTrak ships with a demo roster of fictitious runners. Install it, import them, and run a complete event on one laptop — every feature, no radios, no time limit. Train your volunteers on it. Show your committee. Try to break it.